Academic Advisory Scheme


Roles of Mentors and Students

Roles and responsibilities of mentors:
  • To meet each mentee at least once per semester
  • To meet and advise mentees for Post Exam Review
  • To endorse AW/AP mentee Offline Registration Form
  • To advise mentees on general academic matters (eg. DIP, IA/IO, FYP, exchange and final-year options etc)
  • To update online mentoring records in the academic mentoring system (AMS) after meeting/discussion with their mentees
  • To support and advise mentee on career prospects, postgraduate studies, etc.
  • To provide information for disciplinary or special cases
  • Any other mentoring duties as assigned by Chair/Assoc Chairs
Each EEE student is assigned a professor who will be his/her mentor throughout his/her entire programme in the School. There is an online student-mentor record for every student that is maintained by his/her mentor. It provides a record of meetings between the mentor and the student.
Both the mentor and the student are encouraged to adopt a pro-active attitude towards establishing a good personal rapport right from the beginning. The mentor can get to know his/her students better by having informal gatherings. The students, on the other hand, can meet their mentors privately in their offices to find out more about the University, the School and the EEE programme, especially during the initial weeks of the semester before their lessons get into full swing.
The academic mentors will be the first line of contact for the students and the School. Mentor is a good source of information on university life, student exchange programmes, Academic Unit System (AUs), DIP, URECA, IA, FYP, other resources available in the school, library, etc. The mentors further provide guidance on course registration and overloading, time management, consistency in academic work and achieving a good balance between studies and extra-curricular activities. They are ready to offer counselling and advice on academic matters such as the choice of the final year option, elective courses, course structure, projects, and companies for IA, etc. The mentors can also serve as referees for students in their exchange programmes, scholarships and job applications as well as postgraduate studies, etc. They also provide guidance on technopreneurship, career choice and advancement in industry as well as research and academic opportunities in the universities and research institutions.
Students may also consult their Design & Innovation Project (DIP) supervisors, Undergraduate Research Experience on Campus (URECA) project supervisors, Industrial Attachment (IA) tutors and Final Year Project (FYP) supervisors, etc. as they progress up from their second to the final year. Hence, it is very important for the students to constantly keep in touch with their mentors.
Student may provide feedback regarding academic mentoring to the Chair’s role-based account (; Associate Chair’s role-based account ( or Assistant Chair’s role-based account (
(Note: All Student-Mentor meetings will be conducted in the strictly confidential.)
This scheme serves to help students who are placed under Academic Warning/Probation or have failed two or more courses. In order for the School to find out the reasons behind the students' failures and if possible, help them to overcome these problems, academic advisors/mentors have been requested to contact the students under their care and discuss with them on the issues. Mentors will also advise the student(s) the grave consequences of being Academic Terminated or Refused Re-Admission if he/she is placed on academic warning and academic probation for two consecutive semesters; and fails to restore to good standing in the third consecutive semester.
Students on Academic Warning (AW) and Academic Probation (AP) do not need to register for their courses via STARS. As these students would face problems fitting their repeat courses into a "normal" timetable, the School will offer them an off-line registration exercise which will enable them to be registered for the classes of their choice. However they are required to meet up with their academic mentors, to have the offline registration form endorsed before the School will help them with the registration. Mentors are to interview these students for the post-examination counselling before endorsing the forms. Offline Registration Forms can be obtained from UPO.